Candidate Privacy Policy

Dionach may process several different categories of personal data about candidates as part of our recruitment and screening processes. The information we collect may come directly from you, from your interactions with our recruitment systems, from publicly available sources, or from third‑party background‑screening providers (where relevant).

1. Identification and Contact Information

We may collect and process:

• Name
• Postal address
• Email address
• Telephone number(s)
• Date of birth and age
• Photograph (such as that provided on a CV or identification document)
• National Insurance number
• Passport number or other identity document numbers
• Driving licence number
• Right‑to‑work documentation and visa information

2. Application and Employment‑Related Information

This includes:

• Curriculum vitae (CV), cover letter, and any supporting documents you provide
• Employment history
• Education history
• Professional qualifications and certifications
• Employment references
• Information provided during application forms
• Interview notes and feedback from interviewers
• Results from skills assessments, technical tests, written exercises, or other evaluations
• Information gathered during telephone screenings or video interviews
• Work samples or portfolio links (where provided)

3. System and Communication Data

When interacting with our recruitment systems (such as our Applicant Tracking System), we may process:

• Candidate portal account details (where applicable)
• Application timestamps and status updates
• Communication logs (e.g., emails, messages exchanged through the ATS)
• IP address and audit‑log activity associated with your application

4. Verification and Compliance Information

Where applicable to the role or required by law, we may collect:

• Criminal‑record checks, cautions, or convictions
• Background‑screening results from third‑party providers
• Identity‑verification information
• Sanctions‑list checks
• Right‑to‑work verification results
• Driving‑related convictions (if relevant to the role)
• Security‑clearance information (where necessary)

5. Equal Opportunities and Monitoring Information

Where collected — and only with your explicit consent — we may process optional diversity‑monitoring information, including:

• Gender
• Ethnicity
• Disability status
• Sexual orientation
• Nationality
• Marital status
  This data is used for monitoring purposes only and does not influence hiring decisions.

6. Publicly Available Professional Information

Where relevant for recruitment, we may review:

• Professional profiles on publicly available platforms (e.g., LinkedIn)
• Professional websites, portfolios, or publications

Special Category Data

Some of the information we process is classified as ‘special category data’, which is more sensitive in nature. Where processed, we have a heightened duty of care and only do so where necessary and lawful. This may include:

• Racial or ethnic origin
• Religious or philosophical beliefs
• Health‑related information, including medical history or sickness‑related details (only where relevant and lawfully obtained)
• Criminal conviction and offence information
• Disability information (e.g., for interview‑adjustment purposes)
• Trade union membership (only if you disclose this voluntarily)

Special category data is handled with enhanced security measures and is only processed where strictly necessary for recruitment, legal obligations, or equality‑monitoring purposes (with consent).